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OREGON
EMS
ASSOCIATION
BYLAWS
(Updated:
Oct.1, 2009)
ARTICLE
I: NAME AND PURPOSE
Section
I:
The name of this association shall be the Oregon EMS Association and shall be organized and follow
the laws of the state of
Oregon
.
Section
II:
Mission: “To promote excellence in the delivery of
prehospital emergency medical services.”
Section III: The Goals and Objectives of the
Association shall be to encourage and support:
Communicate:
Better
communication between
EMS
personnel and the communities we serve.
Educate:
Educational advancement
of
EMS
providers in prehospital care services.
Advocate: Advocate
for
EMS
providers and improved patient care through research,
public education, and initiation
of local, state and national activities and legislative
actions. No endorsement shall be made of any candidate
for any office.
ARTICLE
II: MEMBERSHIP
Section
I: General
A. Membership is available to
any qualified individual or agency interested in supporting the
purpose of OEMSA.
B. Dues, privileges, and
obligations may differ with the various types of OEMSA
membership.
Section II: Membership Types,
Qualifications, Privileges & Obligations.
A. Associate
members may include any interested party who may provide
valuable assistance or distinguished service to the
OEMSA, and shall have privileges and obligations as
follows:
1.
Receive economic, educational, and professional benefits
as selected and approved by the Executive Committee,
2.
Receive regular OEMSA communications,
3. Remain informed of the goals and activities of the
OEMSA
4. Support the general purpose of the
OEMSA,
5. Pay dues promptly.
B.
Active
membership is open to
individuals currently meeting the legal requirements to
provide pre-hospital emergency care and/or ambulance
transportation to patients in
Oregon
,
and shall in
addition to those privileges awarded Associate
members, have the additional privileges and obligations
as follows
1. Use of the OEMSA website,
2. The rights of initiative,
3. The rights of referendum and recall,
4. The opportunity to serve as any elected or appointed
officer, or Executive Committee member,
5. Voting in all elections of officers and
representatives,
6. Voting on all matters referred to the membership,
7.
Must be a member in good standing (current in dues and
an Active member for a minimum of 45 days before any
election or vote).
C. Agency
Membership is
open to any ambulance service, hospital, fire protection
service, rescue service or other agency that utilizes
EMS
responders to provide pre-hospital emergency medical
services within the state of
Oregon
.
Agency Membership shall have privileges and obligations
as follows:
1.
Each Agency will be recognized as a supporter of OEMSA on
the OEMSA web site.
2.
Each agency will receive all news updates and
correspondence sent to members.
3.
Agency members listed under the Agency Membership
application roster will be considered Active members
with all privileges and obligations of that membership.
4.
Agency agrees to send to OEMSA the Name, Address, Phone
Number, and E-Mail address of each employee covered
under the Agency Membership.
5.
Agency Membership payable by Check or Credit Card only
D.
NAEMT
Membership: As
a supporter of the National Association of EMTs, NAEMT
Membership is a free, one-year membership offered to
current NAEMT members and those approved via the
Executive Committee. Rights and privileges are the same
as Associate
Membership except for dues.
E.
Student
Membership is
available to any student currently enrolled in an Oregon
EMT course at any level.
Rights and privileges are the same as Associate Membership except for dues.
Section
III:
Membership Year: A membership year shall be one calendar
year in length and shall start on the 1st day of the
month following the date of application received.
Section
IV:
Dues Structure
A.
Annual dues are listed in Attachment A of these By-laws
and are set by the Executive Committee.
B.
Annual dues shall be waived for Executive and Advisory
Committee members while in office.
C.
Annual dues may be waved by the Executive Committee for
Active members appointed to State level Committees and
Advisory Boards.
ARTICLE
III: INCOME
No part of the income shall inure to the benefit of, or
be distributed to, Association members, officers,
trustees, or other private persons, except that the
Association shall be authorized and empowered to pay
reasonable compensation for services rendered and make
payments and distribution in furtherance or the purposes
set forth in Article I.
ARTICLE
IV: EXECUTIVE COMMITTEE AND DUTIES OF OFFICERS
Section
I:
The Executive Committee is the President, Vice
President, Secretary, and Treasurer.
A.
The President
shall be the Chair of the Executive Committee and shall
act as representative of this Association at meetings
and in all matters of Association business. In case of
inability of the President to attend, an alternate will
be appointed by the President.
B.
The Vice
President shall assume the duties of the President
in the absence of the President and shall also assume
other duties as assigned by the Executive Committee.
C.
The Secretary
shall be accountable for record keeping, reporting of
meetings of the OEMSA
and mailings and communication to the general
membership.
D.
The Treasurer
shall be accountable for the fiscal affairs of the OEMS
and shall provide reports and analysis of OEMSA’s
financial condition to the Executive Committee and the
membership.
1. The Treasurer may issue
checks for payments authorized by the President up to
$500.
2.
Expenditures of more than $100 must be approved by the
President or Executive Committee, with the check signed
by the Treasurer, and reported to the Executive
Committee at the next Executive Committee meeting in the
Treasurer's report, per Article XI, Sec. II.
Section II: Eligibility
and Term
A.
To be eligible to run
for Executive office, the candidate must have been an
OSPA member for at least two years
B. The term of office for association Executive officers shall be
two years. One-half of the Officers shall be elected
on alternate years. Those Executive Officers elected at
the first annual meeting shall determine by lot which
Officer’s initial term shall be for one or two years.
Section III: Duties
A.
Officers shall perform the duties usually performed by
such officers, together with such duties as shall be
prescribed herein, to include due consideration for all
OEMSA members and their ideas.
B.
The President may refer to the General membership
resolutions of the Executive Committee for ratification
by the membership. The President may set the time of
elections.
Section IV: Replacement
If for any reason an officer cannot complete his/her
term in office, the Executive Committee may appoint a
temporary officer in the interim prior to an election.
ARTICLE
V: ADVISORY COUNCIL AND COUNCIL DUTIES
Section
I:
Membership
A.
The Advisory
Council shall
consist of an Association Officer (President or Vice
President) and two
members representing each of the following membership
groups: BLS
responders (FR, EMT-B) and ALS Responders (EMT-I, P) and
non-EMT members (RN, Physician). A total of 10
members.
B.
Non-Officer Council members shall be voted in by a
simple majority of votes cast by Active members for whom
the Non-Officer Council member is representing, at the
beginning of each term.
C.
Non-Officer Council member elections will take place at
the end of each term.
Section II: The term for Non-Officer
Council members shall be two years. Council members are
allowed two (2) consecutive terms. One-half of the
Council members shall be elected on alternate years.
Those Council members
elected at the first annual meeting shall
determine by lot which Council members initial
term shall be for one or two years.
Section
III: Duties
A.
Non-Officer Advisory Council members shall represent
their membership groups.
B.
Shall perform those duties as prescribed by the
President.
ARTICLE
VI: DISCIPLINARY ACTION AND RIGHTS OF MEMBERS AND
ASSOCIATES
Section I: All members shall be subject
to reprimand, censure, suspension or expulsion by the
Executive Committee for serious violations of the Bylaws
of the OEMSA. No such action shall be taken against a
member until such member shall have been served with
written specific charges, given a reasonable time to
prepare any defense, and afforded a full and fair
hearing. The member may, within thirty (30) days after
notification of such action, request the Executive
Committee of the Association to review any question of
law or procedure involved therein.
Section II: Members suspended or expelled
under the provisions of this article shall be eligible
for reinstatement upon application approved by a
majority vote of the Executive Committee.
ARTICLE
VII: FISCAL YEAR: The fiscal year of this Association, as per
Federal IRS filings, shall be September 1 to August 31.
ARTICLE
VIII: NOMINATIONS and ELECTIONS
Section
I:
Conduct of Elections
A.
Voting shall be by secret ballot.
B.
All voting will be by a method agreed upon by the
Executive Committee (mail, e-mail, etc.).
C.
Candidates must achieve a simple majority of
votes received before
midnight
on the day of
elections.
D. There shall be no proxy
votes.
Section
II: Executive
Committee and Advisory Council Nominations
A.
OEMSA shall request names of candidates for executive
offices and Advisory Council positions.
B.
Nominees must consent to serve if elected and must meet
qualifications established pertaining to the position in
which they wish to serve.
C.
If an elected members qualifications change during their
term (i.e., change in EMT level status), the President
will appoint a member with the proper qualifications to
temporarily fill that position until the next scheduled
elections.
D.
Members shall be eligible to serve in only one elected
office of the OEMSA at any one time unless there are no
other candidates for the necessary office.
Section
III:
Recalls
A.
Recalls require a minimum of 10% of Active Members
signatures of support to bring forward for a vote of the
voting membership.
B.
Recalls elections will be conducted under the same
requirements as Section I of this Article.
ARTICLE
IX: COMMITTEES
Section I:
Committee Adoption and Duties
A.
All
committees, except for the Executive Committee, will be
appointed by the President and shall serve until their
respective successors are selected. Committees shall
consist of no fewer than three persons.
B.
The
absence of a committee member, Executive Committee
members, from three consecutive meetings of a committee
in a year may constitute a resignation at the discretion
of the committee and the vacancy shall be filled with an
appointee selected by the Executive Committee.
C.
A
majority of the members of any committee shall
constitute a quorum.
ARTICLE
X: QUORUM
Section I: At least two Officers, three
non-officer Advisory Council members, and any three
OEMSA
Active members shall constitute a quorum for the
transaction of business at the annual meeting of this
Association.
Section II: At least three Officers shall
constitute a quorum at Executive Committee meetings.
ARTICLE
XI: MEETINGS
Section I: The OEMSA shall hold an annual
meeting at such time and place as shall be determined by
the Executive Committee. At least one month prior to the
meeting, official notice of the meeting shall be sent to
each member.
Section II: The order of business at each
annual meeting shall he fixed at the beginning of the
meeting and shall include:
A. Address of the President
B. Reports of the Officers
C. Reports of Councils and
Committees
D. Reports on Elections
Section III: The Executive Committee shall
meet at least four times a year to conduct regular
business, review expenditures, and evaluate and report
activities to members. Executive Committee meetings may
be held in person or via Internet, teleconference, etc.
Section IV: Special meetings may be
called by the Executive Committee with 24 hours notice
provided that a reasonable attempt to alert the officers
is made.
ARTICLE XII: PARLIAMENTARY AUTHORITY
The rules contained in Robert’s Rules of Order
(Revised) shall govern this Association in all cases to
which they are applicable and in which they are not
inconsistent with these Bylaws.
ARTICLE XIII: AMENDMENTS
Section I: Referendums to these Bylaws
require a minimum of 10% of Active Members signatures of
support to bring forward for a vote of the voting
membership,
Section
II:
These Bylaws may be amended by a two thirds vote of the
membership eligible to vote.
Section
III:
All proposed amendments shall be provided to any member
upon request.
ARTICLE
XIV: DISSOLUTION
Section
I:
Circumstances for dissolution
A. Formal vote by 75% of
Active members calling for Association dissolution.
B. No formal activity,
meetings, etc., for two consecutive years.
C. No current Membership or
current officers.
Section II: Upon the dissolution of the
Association, the Executive Committee shall, after paying
or making provisions for the payment of all the
liabilities of the Association, dispose of all of the
assets of the Association exclusively or the purposes of
the Association in such manner, first to any non-profit
and similar group involved in emergency medical
services, then to such organization or organizations
organized and operated exclusively for charitable,
educational or scientific purposes as shall at the time
qualify as an exempt organization or organizations under
Section 501of the Internal Revenue Code of 1954 (or the
corresponding provisions of any future United States
Internal Revenue Law.
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